In today’s dynamic business environment, managing human resources involves not only recruiting talent and maximizing productivity, but also complying with a number of legal and ethical obligations. For companies, compliance with these obligations is essential not only to avoid legal sanctions, but also to foster a fair and safe work environment.
Companies with employees must comply with certain obligations established in the legislation, regulations and agreements affecting the company’s labor relations.
Here are 10 basic obligations that every company with employees must consider:
1. Collective accident insurance
It is essential to have accident insurance in accordance with the collective agreement applicable in your sector. This insurance provides protection for both employees and the company in the event of work-related accidents.
2. Timekeeping and recording of working hours
Recording the hours worked by each employee and keeping a detailed record of wages paid is mandatory in many countries. This monitoring not only ensures transparency in employment relationships, but also helps to avoid potential conflicts.
3. Occupational risk prevention and medical examination
Occupational health and safety are a priority. It is necessary to implement measures to prevent occupational risks and offer regular medical examinations to ensure employee well-being and comply with current regulations.
4. Salary/remuneration record
In addition to recording wages paid, it is essential to keep a detailed record of any type of additional remuneration, such as bonuses, commissions or other incentives.
5. Work calendar
Establishing a clear work calendar and communicating it to all employees is essential to avoid confusion regarding working days, holidays, vacations and rest days.
6. Harassment Protocol
Every company should have a clear and effective protocol to prevent and address any form of workplace harassment, whether it is sexual harassment, moral harassment or any other type of inappropriate behavior in the workplace.
7. Teleworking Agreement
In the current context, teleworking has become a relevant option. It is important to establish a teleworking agreement that specifies the conditions, rights and responsibilities for both the company and employees working remotely.
8. Data Protection
Complying with data protection regulations is crucial. Companies must ensure that they collect, store and process employees’ personal information in accordance with the data privacy laws in force in their jurisdiction.
9. Equality plan (for more than 50 employees)
In many jurisdictions, companies with more than 50 employees are required to implement an equality plan that promotes gender equality and non-discrimination in the workplace.
10. Job reservation for workers with disabilities (for more than 50 employees)
Companies with more than 50 employees are often required to reserve a percentage of their jobs for people with disabilities, thus contributing to labor and social inclusion.
In short, complying with these basic obligations is not only a legal issue, but also an ethical and social commitment. Prioritizing compliance with these obligations contributes to building a safe, equitable and respectful work environment, which in turn strengthens the company’s reputation and long-term success.