In today's dynamic business environment, managing human resources involves not only recruiting talent and maximizing productivity, but also complying with a number of legal and ethical obligations. For companies, compliance with these obligations is critical not only to avoid legal sanctions, but also to foster a fair and safe working environment.
Companies with employees must comply with certain obligations established in the legislation, regulations and agreements that affect the company's labor relations.
Here are 10 basic obligations that every company with employees should consider:
1. Accident insurance agreement
It is essential to have accident insurance in accordance with the collective bargaining agreement applicable to your industry. This insurance provides protection for both employees and the company in the event of accidents at work.
2. Timekeeping and time recording
Recording the hours worked by each employee and keeping detailed records of wages paid is mandatory in many countries. This control not only ensures transparency in labor relations, but also helps to avoid potential conflicts.
3. Occupational risk prevention and medical examination
Occupational health and safety is a priority. It is necessary to implement occupational risk prevention measures and provide regular medical check-ups to ensure the well-being of employees and comply with current regulations.
4. Salary/remuneration record
In addition to recording salaries paid, it is essential to keep detailed records of any additional compensation, such as bonuses, commissions or other incentives.
5. Work calendar
Establishing a clear work calendar and communicating it to all employees is essential to avoid confusion regarding working days, holidays, vacations and rest days.
6. Harassment protocol
Every company should have a clear and effective protocol in place to prevent and address any form of workplace harassment, whether it is sexual harassment, bullying or any other type of inappropriate behavior in the workplace.
7. Telework agreement
In the current context, teleworking has become a relevant option. It is important to establish a telework agreement that specifies the conditions, rights and responsibilities for both the company and the employees working remotely.
8. Data Protection
Complying with data protection regulations is crucial. Companies must ensure that they collect, store and process employees' personal information in accordance with the data privacy laws in force in their jurisdiction.
9. Equality Plan (for more than 50 employees)
In many jurisdictions, companies with more than 50 employees are required to implement an equality plan that promotes gender equality and non-discrimination in the workplace.
10. Employment reserve for workers with disabilities (for more than 50 employees).
Companies with more than 50 employees are usually obliged to reserve a percentage of their jobs for people with disabilities, thus contributing to labor and social inclusion.
In short, complying with these basic obligations is not only a legal matter, but also an ethical and social commitment. Prioritizing compliance with these obligations contributes to building a safe, equitable and respectful work environment, which in turn strengthens the company's reputation and long-term success.